Senior Officer - Fund Administration

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. 

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. 

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. 

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. 

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. 

What's In It For You?

• Competitive salary.
• We are globally hybrid (please check the specifics for this role during interview process).
• Flexible working hours.
• Private Pension Plan fully paid by the company after probation.
• Private medical insurance with Catastrophe cover fully paid by the company.
• Employee recognition program and spot bonuses.

Purpose of the Job

Become a trusted point of contact for a dedicated portfolio of clients, supporting a wide range of corporate governance, legal and company secretarial matters. Working closely with clients, regulators and professional advisers, you'll contribute to the effective management of entities throughout their lifecycle, from incorporation and governance activities through to restructuring and liquidation projects. This role offers excellent exposure to the financial services sector and provides an opportunity to strengthen your expertise in corporate administration, legal documentation, regulatory compliance and client relationship management while working in a collaborative and highly professional environment.

Main Responsibilities

• Support the administration of a portfolio of client entities, helping to ensure corporate governance and company secretarial requirements are delivered accurately and efficiently.
• Draft and review legal and corporate documentation, including resolutions, minutes, agreements and statutory records, with guidance from senior colleagues where required.
• Coordinate board and shareholder meetings, including the preparation of board packs, meeting logistics and post-meeting documentation.
• Build effective relationships with clients, regulators, notaries, lawyers and internal stakeholders to facilitate the smooth delivery of client services.
• Assist with entity incorporations, restructurings and liquidations, ensuring documentation and filings are completed in line with legal and regulatory requirements.
• Maintain accurate corporate records and client files, ensuring information remains current, complete and compliant with internal standards.
• Monitor day-to-day client requests and operational activities, delivering responsive support and escalating matters where appropriate.
• Contribute to a strong culture of compliance by adhering to internal procedures, supporting regulatory obligations and helping to identify and mitigate potential risks.

#LI-EM1
#LI-Hybrid

Knowledge, Skills and Experience

• Bachelor's degree in Law, Business Administration or a related discipline; legal, corporate governance or company secretarial qualifications would be advantageous.
• At least 3 years' experience in corporate administration, company secretarial services, fund administration or a similar professional services environment.
• Good understanding of corporate governance principles, entity administration and fund structures, with an interest in working within a regulated financial services environment.
• Strong drafting skills and the ability to prepare legal and corporate documentation with accuracy and attention to detail; AML knowledge would be beneficial.
• Excellent communication and relationship-management skills, with the confidence to engage effectively with clients, colleagues and external stakeholders.
• Strong organisational, problem-solving and time-management skills, supported by sound judgement, attention to detail and proficiency in business systems and Microsoft Office applications.

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.