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Fund Administration Services

Optimise your fund operations by leveraging Ocorian’s fund administration expertise in alternative assets.

Award-winning fund administration services

Managing assets and investment structures across multiple jurisdictions in an evolving regulatory landscape can prove costly, complex and time-consuming.

Outsourcing your fund administration to Ocorian will allow you to benefit from our alternatives’ expertise, robust processes and stringent control frameworks, to deliver operational excellence across your fund's back-office. 

With more than three decades of experience, we’ve developed fund administration solutions that will reduce the burden on your operations team, strengthen your fund’s governance framework and mitigate against evolving regulatory risks, freeing you up to focus on your investors.

Our global team of 500+ fund administrators specialise in servicing the alternative investment sector, including private equity, real-estate, debt, infrastructure and VC funds. We have a strong presence in 14+ key fund domiciliation hubs in Europe, Asia and the Americas meaning your alternative funds are in reliable hands.

We use a market-leading fund administration platform that integrates all fund accounting, administration and investor services processes, providing you with a golden source of truth and ensuring consistent quality and efficiency across your global fund operations and assets.

Whether you're launching new funds or seeking to optimise your current operations, Ocorian's global reach, deep expertise, and commitment to building trust-based partnerships can help unlock new value for your business. Contact us today.

 

Our fund administration services help you to:

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  • Focus on your investors

    By taking care of the day-to-day administration of your fund, we provide you with the time to focus on capital raising and your investors.

  • Improve operational performance

    Our market-leading, scalable fund administration platform, eFront, integrates end-to-end processes, enabling us to provide timely delivery of fund operations and NAV production.

  • Go to market quickly

    Our complete end-to-end alternative fund administration, AIFM and depositary services get your fund to market faster and scale as you grow.

  • Build bespoke operating structures

    We take the time at the outset to understand the nuances in your fund structure and build an operating model that suits your needs.

  • Improve data hygiene

    We know accurate and timely fund level data is critical. We utilise automated, bi-directional workflows to streamline data capture whilst maintaining its integrity.

Fund administration solutions

Our fund administration team will guide you through the fund formation process to set up your fund quickly and efficiently.

We will assist in the establishment of the legal entities, working with the fund sponsor's advisers to prepare bespoke documentation, supporting you to get you smoothly through to launch.

Jurisdictions for domiciliation:

EMEA

Americas

  • Bermuda
  • BVI
  • Cayman Islands
  • US

APAC

  • Hong Kong 
  • Singapore

We will hold original documents relating to the entity with the books and records to include original constitutional documents, registers, finance documents, share certificates, a seal and other associated documents.

Our experienced fund directors fulfil all manner of board fiduciary roles.

Our independent directors have a broad range of backgrounds in audit, legal and investment management, giving you access to a diverse reach of expertise and perspective. 

As part of our offshore fund administration services, we can provide highly qualified directors to a number of offshore locations including Bermuda, Cayman Islands, British Virgin Islands and Channel Islands. 

We supply:

  • Corporate directors
  • Natural directors
  • Fund non-executive directors (NEDs)
  • Corporate trustees
  • SPV trustees
  • Corporate managers
  • SPV managers

 

Our chartered company secretaries provide organisation, record keeping and strong governance and are based in the UK, Ireland, Guernsey, Jersey and Luxembourg.

Our board support services provide a complete package for each board meeting. This includes coordinating timing of the meetings with all parties, issuing formal notice to the appropriate persons, providing boardroom or teleconferencing services and, most importantly, preparation and circulation of board minutes.

Company secretarial services include:

  • Creation of board packs and minutes
  • Shareholder liaison
  • Registered office provision
  • Maintaining statutory books and records
  • Corporate governance frameworks
  • Co-ordinating board meetings
  • Compliance 
  • Board training
  • Entity dissolution

 

We provide the fast, accurate and efficient end-to-end processing of all cash transactions and back reconciliations. 

Bank account opening

We administer the opening of bank accounts for each of the relevant legal entities including the adoption of Authorised Signatory List.

Payments and bank account monitoring

  • Providing authorised signatories
  • Processing approved payments in accordance with agreed control procedures and budgets
  • Monitor bank account to ensure successful payments

We offer a fully digitised, investor onboarding and reporting to deliver a seamless experience to both investor and general partner.

We provide complete anti-money laundering, identification and verification of the fund sponsor and directors/trustees including clearing any politically exposed persons (PEPs).

Our team have expertise in winding up funds and structures efficiently.

We will:

  • Administer the steps required to wind up a solvent entity
  • Provide administration support for the solvent winding up of fund entities
  • Prepare or oversee the preparation of solvency statement for Board approval

We provide the fast and efficient completion of all required filings and returns.

We assist with:

  • Tax returns
  • VAT returns
  • Regulatory return filings

We provide a Money Laundering Reporting Officer (MLRO) or jurisdictional equivalent.

  • Provision of Compliance Officer, MLRO, MLCO and supporting functions
  • Liaison with regulator
  • Ongoing monitoring & oversight of investor/customer due diligence
  • FATCA & CRS reporting
  • AIFMD compliance
  • Annex IV reporting
  • Bespoke compliance monitoring and management program 

 

Why use Ocorian for fund administration?

  • Specialists in fund administration for alternative assets

    Our global team of over 500 fund administrators have extensive expertise in servicing the alternative investments sector, from private equity to real estate. We are based across 10+ key fund domiciliation centres in Europe, the Americas and MENA, giving us global expertise coupled with local knowledge and experience.

  • Operational excellence

    Ocorian fund services alleviates the operational friction and challenges of operating funds and SPVs. Our ongoing investment in processes and people ensure leading operational excellence from a team who are highly reactive to your needs. 

  • Powerful fund administration technology

    We use a highly customised version of eFront, a market-leading fund administration platform to integrate all fund service processes on to one platform. We have invested heavily to maximise automation, providing you with quality of data and efficiency and allowing our teams to concentrate on quality control and analysis.​

What our customers say

What our customers say

  • "We appointed Ocorian to provide fund administration services to our property entities. We have been impressed with their efficiency and timely on-boarding process, as well as their expertise in handling alternative investment structures."

    Real estate investment company

    COO

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Fund Administration FAQs

Fund administration is the name given to the activities of servicing a fund throughout its lifecycle. This can include fund formation and liquidation, provision of key staff directors and company secretaries, fund accounting, fund operations such as bank accounting opening, insurance and filings and returns, investor services and transfer agency. Fund administrators will also ensure compliance with relevant regulations and provide regulatory reporting.

Fund administration services can significantly impact the efficiency and effectiveness of investment structures, such as private equity, venture capital, and real estate funds. By outsourcing back office tasks to a reliable partner, funds managers can dedicate more time to their founders and investors, thus improving the effectiveness of their operations.

Fund administrators perform a variety of back-office services throughout a fund’s life. This includes:

  • Fund set up, entity establishment and domiciliation
  • Provision of fund directors
  • Provision of company secretary
  • Bank account and cash management services
  • Holding and maintaining documents such as constitutional documents, registers, finance documents and share certificates
  • Client on-boarding and due diligence
  • Solvency/liquidation administration
  • Filings and returns
  • Compliance services
  • Regulatory reporting including FATCA & CRS reporting, Annex IV and AIMFD compliance


A third-party fund administrator may also provide related fund services including fund accounting, investor services, compliance and depositary services. A fund administrator may provide a number of individual services or the whole back office of a fund.

  • Expertise and oversight 

An extra layer of specialists, processes and local regulatory knowledge can improve risk management processes.

  • Cost efficiency

Outsourcing can offer a more cost effective option than recruiting and resourcing the staff, technology and infrastructure required to build and maintain an in-house fund administration team.

  • Stronger governance

Funds specialists with specific asset class expertise will oversee day-to-day running of the fund and will provide experienced directors and trustees to the boards.

  • Time saving

Outsourcing fund administration gives asset managers time to focus on raising and investing capital and generating value for investors.

  • Remain compliant

Partnering with an administrator with the requisite skills, experience and resources to monitor, keep pace and interpret changing regulations is essential to ensure your fund’s operations remain compliant. 

  • Access to top tier fund technology

Specialist fund administrators will not be reliant solely on software like excel and often have custom-built fund technology platform.  This will include a robust portfolio accounting system, investor portal and a client self-service reporting portal. This increases transparency accuracy and turn around times for reports.

  • Scalability

Launch additional funds without having to scale your in-house operational, accounting and investor services.

Let’s talk

Contact us and a member of our team will be in touch. 

If you would like to speak to someone in regards to media please email: [email protected]

For career information and job applications please visit our careers page