AIFM Services

We provide an in-house portfolio management function, with advice from an appointed investment advisor.

Our portfolio services include:

• Ongoing monitoring activities​​;
• Deposits and cash management;
• Issuance of related payment orders and instructions (e.g. to the depositary)​;
• Issuance of relevant notifications to the fund administrator and supervision of proper recording of transactions/valuations/ cash flows​;
• Preparation of quarterly management reporting addressed to the fund’s governing body, including both portfolio management and risk management information.

The fund’s governing body appoints Ocorian by means of an AIFM agreement. Subsequently the Ocorian AIFM will delegate the portfolio management responsibility back to the external investment manager via a portfolio/investment management agreement. 

Ocorian will carry out oversight over the investment manager and still retain responsibility for the portfolio management of the fund.
 

Ocorian AIFMD solutions provide a comprehensive risk management function to ensure your compliance with relevant regulations and provide trust with your investors.

The general risk management duties of the AIFM through a permanent risk function include:

• Establishment of quantitative and qualitative risk limits for the funds, considering the funds’ strategies and assets;
• Ensuring proper identification of risks associated with each investment position, through regular interaction with the external investment manager;
• Ensuring that the funds’ risk profiles and size, portfolio structure and strategies/objectives are matching;
• Monitoring the established risk limits, including liquidity risk, for which regular stress tests need to be performed;
• Documenting the due diligence process in transactions;
• Establishing quarterly risk reporting for the fund’s board.

As a part of our AIFM services, we ensure the fair valuation of assets to provide transparency and trust with your investors:

• We provide the determination of fair values of alternative assets at least once annually.​
• In this context, we assume the application of industry standards and the use of varying levels of market inputs, as well as the use of specialised independent valuation experts. ​
• As a AIFM, we will validate the valuation models and resulting reports prepared for the fund, in a coordinated fashion with the investment advisor and the external auditors.

We liaise and co-ordinate with all the AIF’s service providers such as the portfolio manager, administrator, depositary and external auditor to ensure that any issues are taken care of early, avoiding escalation measures.

Ocorian provides a full passporting solution from Ireland and Luxembourg to ensure a fast and efficient way to access EU investors. We will: 

• Establish an operating model for distribution and marketing, including the use of (sub-) distribution agents;​
• Define the scope of countries/jurisdictions to be targeted for marketing/distribution​​;
• Obtain initial authorisation from the host regulator to passport funds in determined EU jurisdictions​;
• Ensure that any local marketing rules are respected for non-EU jurisdictions (if any)​;
• Perform ongoing oversight of marketing agents (directly and indirectly).

Ocorian provides a full AIFMD reporting service to ensure that regulators and investors are informed with the necessary information on time:

• Quarterly AIFMD reporting for the fund and the AIFM to the CSSF, CBI and ESMA;
• CBI fund profile return​​;
• AIFM annual & interim accounts​​;
• AIF annual & interim accounts​​;
• Annual PCF confirmations for DPs and directors​​;
• Annex IV reporting​​;
• Oversight of NAV return reporting​​;
• Fund approval & authorisation;
• Regulatory​ correspondence​​;
• Luxembourg only: annual CSSF filing (Circular 18/698, section 2.3).

We will provide:

• Initial assessment;​​
• Criteria definition;​​
• Collection of documentation;​​
• Analysis / testing / meeting;​​
• Scoring;​​
• Assessment / reporting;​​
• Monitoring;​​
• Reporting for controls definition;​​
• Checklists / details of controls;​​
• Automation of controls;​​
• Reporting (form, frequency, reporting line).