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Company Secretarial Services (CoSec)

Our company secretaries help relieve internal pressures so you can focus on building value.

Set your business apart with sound governance

Our team of Chartered Company Secretaries are professionally qualified and located in key jurisdictions to provide a tailored, local service.

Regulations and legal and entity governance standards are evolving at pace whilst the risks of non-compliance for both organisations and individuals are considerable.

With deep knowledge of both listed and private funds and companies, our experienced company secretaries help manage and comply with your  legal and regulatory obligations, whilst ensuring the highest levels of governance.

From renewable energy and intellectual property to space technology and exploration, we work with a broad range of multi-jurisdictional alternative investment funds and corporations to alleviate the administrative challenge of changing rules and regulations.

Our corporate secretarial services help you to

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  • Run better board meetings

    Our approach to board meetings is shaped by your specific needs – we deliver the information you need, be it agendas, board packs, action points and minutes, in a timely manner to enable you to make decisions with clarity and precision.

  • Improve internal governance

    Great governance starts at the top and Ocorian can provide experienced directors, and our company secretaries can streamline your board meetings, and enhance shareholder liaison.

  • Reduce risk

    Regardless of asset class or jurisdiction we maintain and document compliance with all your statutory obligations.

  • Go to market quickly

    Whether you are a first-time fund manager or launching a listed fund,  we will coordinate all necessary documentation, procedures and investor communications so you can press ahead with your operations.

  • Build your competitive advantage

    We will share best practice, governance processes and standards which can transform your operations, safeguard your reputation and optimise business value.

Company secretarial services

We will provide a registered office and make statutory filings on your behalf including confirmation statement, annual accounts and ad hoc filings e.g. director changes, share allotments and purchases.

We will make all statutory filings, including annual confirmation statements (or equivalent) and annual accounts, together with the payment of annual filing fees

We will:  

  • Comply with the relevant corporate governance principles (as applicable) and assist the directors in the establishment of a corporate governance framework
  • Review the corporate governance disclosures in the annual and half yearly report
  • Provide maintenance of the company’s insider lists
  • Monitor directors’ interests and conflicts of interest and share dealings
  • Provide and coordinate internal and external board evaluations
  • Provision of a service provider review
  • Provide regular regulatory updates including the provision of a quarterly company secretarial report
  • Be a key intermediary between parties and stakeholders of the company

We will:

  • Organise quarterly board meetings 
  • Organise committee meetings such as audit, management engagement, nomination and remuneration 
  • Organise the Annual General Meeting (AGM) and any other general meeting 
  • Coordinate of ad-hoc board meetings to consider interim issues requiring board approval including virtual board meetings and written resolutions
  • Produce and distribute notices and agenda for board and committee meetings
  • Provide electronic board packs and document library through our support system, allowing directors to access board packs and documents remotely on a current and historic basis
  • Produce minutes and action points for all meetings

We will ensure compliance with all statutory, legal and regulatory functions including continuing obligations of stock exchange listings such as the release of all RNS announcements.

For listed funds, we will:

  • Comply with the continuing obligations of the company’s stock exchange listing, including the requirements arising from the Disclosure Guidance & Transparency Rules and Market Abuse Regulation (as required)
  • Assist in the preparation and release of stock exchange announcements
  • Liaise with the registrar in connection with reports to the board of the company, including major shareholder notifications

We will deliver board training covering director duties and responsibilities, corporate governance and market abuse regulations.

What you say

What you say

  • “The board of RCOI have been very impressed with the extremely high quality and consistency of the Ocorian company secretarial support that they have received since day 1 of the company’s life. The team at Ocorian are professional, organised and personable.Every board pack and RNS is prepared to the highest standard, well ahead of time, and communication from Ocorian is always focused and clear ensuring that required changes and amendments are made smoothly and efficiently. We recommend this team highly.”

    Riverstone Credit Opportunities Income PLC

    Audit & Risk Committee Chairman

  • "With a majority non-executive board and a largely outsourced business model, we place great reliance on our 3rd party advisers. Ocorian provide an excellent corporate secretarial service with a good attention to detail and proactively stay ahead of the game, including with respect to emerging regulation."

    NB Private Equity Partners Limited

    Chairman

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