Senior Corporate Officer | Fund Services FTC (3 Months)

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. 

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. 

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. 

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. 

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. 

Purpose of the Job

We are seeking a Senior Corporate Officer to join our Luxembourg Funds team. In this role, you will act as a key point of contact for a dedicated portfolio of clients, supporting them across the full corporate lifecycle of their fund structures while ensuring strong corporate governance and regulatory compliance.

Working closely with clients, internal stakeholders, regulatory bodies, legal advisers, and other external partners, you will play an integral role in delivering high-quality corporate administration services and maintaining excellent client relationships.

This is an excellent opportunity for a corporate governance professional who enjoys working in a dynamic, regulated environment and is looking to further develop their expertise within the funds sector.

Main Responsibilities

• Serve as the primary day-to-day contact for a portfolio of Luxembourg fund clients, building strong and trusted client relationships.
• Support clients throughout the full company lifecycle, including incorporations, ongoing corporate maintenance, restructurings, and liquidations.
• Draft, review, and coordinate a broad range of legal and corporate documentation, ensuring accuracy, quality, and compliance.
• Organise and coordinate board and shareholder meetings, including preparation of board packs, agendas, resolutions, and meeting materials.
• Attend board meetings where required and prepare or review meeting minutes and corporate records.
• Liaise with internal teams, regulatory authorities, notaries, lawyers, auditors, and other third-party service providers to ensure efficient completion of client matters.
• Oversee the execution process for corporate documents, including signature collection and maintenance of statutory records.
• Monitor and coordinate day-to-day client requests, recurring corporate actions, and ongoing governance requirements.
• Ensure mandatory filings and corporate actions are completed accurately and within required deadlines, including submissions to the Luxembourg Trade and Companies Register.
• Maintain compliance with internal policies, procedures, and regulatory requirements at all times.
• Contribute to the continuous improvement of internal processes, controls, and operational practices.
• Provide guidance and support to colleagues where appropriate and assist management with additional projects and priorities as required.

• Bachelor's degree in Law, Business Administration, or a related discipline.
• Additional legal, corporate governance, or professional certifications would be advantageous.
• Fluent English language skills, both written and verbal.
• Additional language skills, particularly French or German, would be beneficial.

Knowledge, Skills and Experience

• 2-4 years' experience in corporate governance, corporate administration, or company secretarial services within Luxembourg, ideally with exposure to fund structures and the financial services sector.
• Strong understanding of Luxembourg corporate governance, regulatory requirements, and fund administration practices; AML knowledge would be advantageous.
• Proven ability to draft, review, and interpret legal and corporate documentation while maintaining accurate records and high attention to detail.
• Excellent organisational skills with the ability to manage multiple priorities, meet deadlines, and work independently while recognising when escalation is required.
• Strong problem-solving, communication, and stakeholder management skills, with the confidence to build effective relationships at all levels.
• Proficient in corporate administration systems and Microsoft Office applications, with a collaborative and proactive approach to teamwork.

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.