Corporate Officer | Fund Services

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. 

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. 

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. 

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. 

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. 

Purpose of the Job

You will act as the primary day-to-day contact for a dedicated portfolio of clients, primarily Luxembourg Funds. You will support a range of legal, corporate governance, and company administration activities, ensuring high-quality service and compliance throughout the entity lifecycle.

Main Responsibilities

• Support the full company lifecycle, including incorporations, ongoing corporate administration, governance activities, and liquidations, with guidance from your supervisor.
• Prepare and maintain legal and corporate documentation, including board minutes, resolutions, shareholder documentation, trade register filings, and other regulatory submissions.
• Coordinate board and shareholder meetings, prepare board packs, attend meetings alongside your supervisor when required, and draft meeting minutes.
• Liaise with clients, internal teams, regulators, notaries, lawyers, and other external stakeholders to ensure the timely completion of requests and corporate actions.
• Manage document execution processes, maintain accurate company records, and ensure files are kept up to date in line with internal procedures and regulatory requirements.
• Support day-to-day client requests, participate in client calls, and provide general assistance to your supervisor as required.
• Use internal systems effectively and adhere to Ocorian policies, procedures, and compliance standards at all times.

#LI-JM1
#LI-Hybrid

• Bachelor's degree in Law, Business Administration, or a related discipline. 
• Fluent in English, both written and spoken. 
• Additional languages, French or German, would be beneficial.

Knowledge, Skills and Experience

• 1-2 years' experience in a similar role within Luxembourg, ideally within the funds sector and corporate governance environment
• Excellent interpersonal and communication skills, with the ability to build effective relationships with clients and colleagues at all levels. 
• Experience drafting legal and corporate documentation.
• Strong IT skills and the ability to work confidently with corporate administration systems (for example Board Intelligence or similar) and Microsoft Office applications.
• Good judgement, problem-solving skills, and the ability to take ownership of tasks while identifying and escalating potential issues where appropriate.
• High levels of accuracy, diligence, and care when handling client information and maintaining corporate records.
• Understanding of AML requirements would be an advantage.

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.