Senior Trust and Company Administrator

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

You shall be responsible for the accurate and efficient administration of a varied portfolio of entities, including asset leasing companies, holding companies and various trust structures. You shall ensure any corporate risk is minimised and all structures remain compliant with Ocorian's established policies and procedures and relevant legislation. Where required, provide leadership and direction to other fee earners and administrative staff within Ocorian and any such other activities as may be reasonably required by the role.

Main Responsibilities

• Delivering exceptional services within agreed service levels and budgets
• Displays a methodical approach to complex administration and manages the high volume client workload
• Setting up and maintaining accurate and complete records for client entities
• Assisting management with the general administration of client entity processes
• Attending to Ocorian client's day to day needs in a timely, professional manner and maintaining knowledge and control over assets and activities of entities administered by Ocorian
• Ensuring correct filings of statutory forms
• Assisting with the conduct of entity reviews on an ongoing basis and actively follow up on any outstanding action points identified, ensuring the understanding of the entity is consistent with its risk rating
• The review of all appropriate bank statements
• Monitoring the administration files, receipt of instructions from and communicate with the client
• Ensuring compliance with all Ocorian's policies and procedures and all relevant legislation
• Assisting the Manager in the supervision of any Administrators, as required
• Assist with training and developing subordinate staff, as required
• Billing and the collection of receivables
• Completes all internal compliance documentation and other record keeping systems as may be required within the delegation of authority
• Monitor and reduce exposure to risk
• Assist with the development of client relationships (internal and external)
• Liaising with all interacting intermediaries including corporate administrators, bankers, protectors, investment advisors, settlors and beneficiaries etc.
• Assists with promoting the reputation of the business within the group and introducers

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• Holds or is prepared to work towards a professional qualification (e.g. ACCA, ICSA, STEP)
• Broad knowledge of trust and administration and company administration. Some accounting and investment knowledge would be preferable. 
• Have sound teambuilding and organisational skills
• Strong IT skills
• Demonstrates the ability to deal effectively and courteously with clients and colleagues and exercises discretion and confidentiality at all times
• Highly organised team player who is a self-starter, enthusiastic, flexible and dedicated
• Excellent verbal and written communication skills

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.