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<span>Senior Associate Fund Administration</span>

Senior Associate Fund Administration

Other Guernsey, Guernsey Full-time
Company Description

Ocorian delivers administration and compliance services for funds, corporate, capital markets and private clients.

No matter where in the world our clients' hold financial interests, or however they are structured or need to be supported, we will provide a tailored and personalised solution that is individual to their needs and fully compliant to the needs of their stakeholders, regulators and the investment itself.

We manage over 15,000 structures for 6000+ clients with a global footprint operating from 20+ locations. Our scale offers all our people great opportunities to develop their knowledge and skills and to progress their careers.

Job Description

The post holder will be expected to use their expertise in order to meet our client’s expectations and maintain client relationships. They will help ensure all the administration tasks for the designated clients are undertaken accurately and efficiently. They will help run the team on a day to day basis, reporting into the Fund Administration Manager.

Main Responsibilities

  • Maintaining excellent client relationships and to ensure that the service is delivered in accordance with exacting service level agreements.
  • Monitoring workflows on an ongoing basis to ensure work is completed in a timely manner.
  • Liaising with client representatives, intermediaries, lawyers and other professionals.
  • Maintaining client procedures in line with requirements and changes to relevant regulation.
  • Co-ordinating investments and divestments through efficient document management and utilisation of client/intermediary relationships.
  • Liasing with the Investor Services team to ensure drawdowns and distributions are performed in accordance with Ocorian’s processes and procedures.
  • Liasing with the Investor Services team to ensure regular and ad-hoc communications with investors are undertaken in accordance with Ocorian’s processes and procedures.
  • Leading junior members of the team, which includes training, development and encouragement of an environment of participation, motivation, teamwork and open communication.
  • Assisting the Manager with fund launches, essential project work and internal administration when required and where appropriate.
  • Preparing and reviewing regulatory and statutory reporting to a number of global regulators.
  • Preparing and reviewing Client File reviews.
  • Maintaining statutory records for each entity within the client group.
  • Ensuring that all processes are carried out in line with Ocorian’s documented procedures, with reference to the relevant regulation and to advise the Directors and Compliance Officer of any potential issues.
  • Oversight and detailed review of quarterly Board Packs.
  • Oversight of production of board meeting minutes and review of content.
  • Attending client meetings and advising the client on administrative matters and to ensure that any requests from the board are adequately adhered to.
  • Assume authorised signatory responsibility for Ocorian and as such assist with authorisation of payments, transfers, deposits and foreign currency trades as well as execution of documentation on behalf of the client, wherever necessary.
  • Providing cover for other staff and client groups during periods of illness and holiday.
  • Any other such duties that might be reasonably required for your role.



Qualifications Required
  • Excellent communication skills.
  • Sound technical knowledge of the applicable regulatory framework.
  • Excellent presentational and client relationship skills.
  • Good organisational and forward planning skills with attention to detail.
  • At least 3 years' experience in Fund Administration


  • Professional
  • Approachable
  • Motivated
  • Efficient
  • Accurate
  • Flexible
  • Dedicated
  • Diligent
  • Team player
Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

  • We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
  • We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
  • We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
  • We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
  • We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.