Senior Associate - Fund Administration

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

This position requires a person who is either professionally qualified or working towards a qualification (in fund administration or accounting) with a strong practical knowledge and understanding of property, private equity and alternative fund administration.  They will be involved in the management of the day to day operation and servicing of an identified number of Company’s clients.

The post holder will report to a Fund Administration Manager and will work closely with the Company’s Fund Accountants and the Directors in charge of the relevant relationships.

The Senior Fund Administrator will be responsible for the smooth, day to day administration of certain key strategic clients initially but also, over time, other funds that are administered by the Company.  The post holder will be required to follow procedures as well as to achieve set objectives and service level agreements for those specific clients.

Main Responsibilities

• To liaise and communicate accurately, clearly and on a timely basis with clients and other professional advisers as required in order to operate, manage and administer the structures. Awareness of offshore management and control and good corporate governance is important together with a proactive approach to managing and delivery on client expectations.
• To work closely with the accounting team to ensure that the bookkeeping and accounting arising from all transactions, and in particular the investment transactions, are performed in a timely and accurate manner and provide such support and guidance as is necessary to ensure that this objective is constantly met. The relationship with the accountants must be interactive.
• To calculate and pay, on behalf of the fund and other entities, all fees and expenses payable, in accordance with the Company’s agreed procedures.
• To arrange approval and payment of all invoices received, in accordance with the Company’s agreed procedures.
• To ensure that each structure’s cash is held in accordance with the constitutive documentation appropriate cash management policies and service level agreements.
• To arrange the timely transfer of funds including for investment purchases and distributions within the required deadlines, in accordance with the Company’s agreed procedures.
• To arrange foreign exchange deals as required, in accordance with the Company’s procedures.
• To review and calculate the cash position, ensuring that funds are available to cover all payments due out of the account and investing surplus cash accordingly to ensure that we optimise the client’s investment income.
• To reconcile bank accounts, in accordance with agreed procedures and follow up   outstanding reconciling items.
• To ensure that the entities in the structure operate within their Investment Guidelines and meet their on-going statutory and regulatory requirements.
• To understand each structure allocated and monitor and that the entities in the structure are run and administered in accordance with the constitutive documentation, service level agreements and other operational memoranda.
• To liaise with the Corporate Secretarial team in organising Board meetings including investment transactions, agendas and board papers and ensure relevant action points are carried out on a timely basis. The relationship with the Corporate Secretarial team should be interactive to ensure board meeting are smooth and effective.
• To ensure that all regulatory and statutory reporting requirements are met.
• To ensure in conjunction with the Company Secretarial department that, where applicable, continuing obligations of relevant stock exchange listings are met.
• To contribute to the development of the Company’s IT systems to maximise the efficiency of the administration process.
• To maintain investor data and registers to a high standard of accuracy
• To draft minutes  of ad hoc client board and committee meetings
• And any other such duties that might be reasonably required for this role

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• The ability to work on own initiative and to be part of a team
• The ability to interact with colleagues at all levels in the Company
• Professionalism and ability to win the respect of clients
• The drive to make continuous improvements
• Excellent organisational and planning skills
• Considerable fund administration experience
• Sound technical accounting knowledge and preferably holds, or is studying towards a professional qualification
• Excellent presentational, written and verbal communication skills

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.