Company Secretarial Administrator

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Purpose of the role: 

To be responsible for certain administrative functions and to provide general assistance to the Company Secretarial Team in respect of the work carried out on behalf of the clients of Ocorian Administration (Guernsey) Limited (OAGL).  

Main responsibilities 

To provide administrative support to the Company Secretaries and assist with all company secretarial matters relating to the clients of OAGL including: 

• Assisting in the submission of statutory filings, such as, Annual Validations  
• Assisting in the compliance with TISE listing sponsor obligations 
• Maintaining records on database  
• Preparation of meeting agendas and board packs 
• Maintaining the board meeting calendar, plus minute and action point schedules and generating regular, accurate reports to management 
• Responsibility for ensuring meeting arrangements are booked 
• Preparation of general stock exchange announcements 
• Assist with the preparation of minutes and resolutions and taking notes where required 
• Preparation and review of client Company Secretarial, Compliance and Regulatory Reports  
• Project work on regulatory changes 
• Any other duties that may be reasonably required

Knowledge, skills and experience 

• Excellent writing skills and written English. 
• Excellent attention to detail and communication skills. 
• Good practical working knowledge Word, Excel, Adobe and Microsoft programmes in general. 
• Willingness to learn different software package for building board packs inc. Board Intelligence, Virtual Boardroom and Diligent. 
• Motivated, efficient and well organised. 
• Analytical, research and investigative skills. 
• A strong work ethic, flexibility and a dedicated team player. 
• A willingness to learn, develop knowledge, understanding and experience within our industry. 

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.