Corporate Administrator - Capital Markets

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

What’s In It For You

• Competitive salary
• Hybrid working
• Flexible working hours
• Annual Salary Review
• Pension 
• Private medical insurance
• Dental plan
• Life assurance
• Income protection & Critical illness

Purpose of the job

The Corporate Administrator - Capital Markets responsibilities will include, but not be limited to, acting as an Officer and being responsible for the administration and management of a varied portfolio of clients where Ocorian is providing Registered Office and Administration services and support the Capital Markets Team in all corporate administrative matters.

Main responsibilities

• Manage the corporate administration for an active portfolio of entities consisting of exempted companies, partnerships, SPCs and other structures
• Handle day-to-day correspondence and administrative matters relating to entity formation and the on-boarding of new clients including the preparation of minutes, resolutions and related formation documents
• Liaise with and assist the Compliance Department with the completion of all AML and KYC requirements for client entities
• Maintain and update statutory records, registers and entity information in ViewPoint and DMS/iManage
• Attend to filings and general correspondence with RoC, DCI and CIMA and, ensure CORIS, CAPS and REEFs filings are handled in an efficient and timely manner
• Ensure that all entities are administered in accordance with their constitutional requirements and all applicable laws, regulations and internal policies and procedures
• Assist with client billing, aged receivables and WIP and work closely with the Finance Department on these matters as required
• Liaise with lawyers, intermediaries, collateral managers, trustees and other service providers
• Monitor client requests and prepare corporate documents for execution/certification and dispatch within tight deadlines
• Manage business intelligence, including capturing all contact details (where appropriate) in accordance with internal policies and procedures
• Maintain files, documents and client data as appropriate in ViewPoint, DMS/iManage
• Arrange GIIN applications and prepare US Tax documentation for execution and filing with the IRS
• Conduct annual and periodic client file reviews and clear trigger events from director/shareholder changes
• Ensure that all annual filing and license fees and annual returns that are payable by each relevant entity under Cayman law or required to be made are paid or filed, as the case may be, to the relevant authorities when due
• Handle mail received on behalf of client entities within the assigned portfolio in accordance with internal procedures
• Manage a range of high profile projects as assigned
• Support the Capital Markets Team in all corporate administrative duties
• Promote an atmosphere of cooperation and teamwork
• Perform any such other activities as may be reasonably required by the role

#LI-JM1
#LI-Hybrid

Knowledge, Skills and Experience

• An Associate or Undergraduate degree in business is desirable, but not essential
• 2+ years’ experience as a corporate administrator in a reputable law firm/corporate services provider
• Proficiency in CORIS, CAPS, REEFs and the Microsoft Office suite of applications
• Experience using ViewPoint, DMS/iManage and/or NavOne database software would be an advantage
• Excellent client relationship and interpersonal skills
• Ability to work independently but collaboratively on instructions/enquiries received from clients and internal sources
• A strong sense of commitment and responsibility
• Excellent verbal and written communication skills
• Sound organizational skills.

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.