Senior Administrator - Company Secretarial

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. 

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. 

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. 

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. 

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. 

What’s In It For You

• Competitive salary
• We are globally hybrid (check the specifics for this role during interview process) 
• Flexible working hours
• Private Pension Plan fully paid by the company after probation
• Private medical insurance with Catastrophe cover fully paid by the company
• Employee recognition program and spot bonuses

Main Responsibilities

• Maintaining a portfolio of clients.
• Ensuring compliance with corporate governance codes, principles of best practice and company secretarial procedures.
• Liaising with Board members and other relevant parties regarding meeting arrangements. Convening, attending board and committee meetings.
• Preparing notices, proxies and other supporting documents for General Meetings, including liaison with relevant legal advisors.
• Ensuring that statutory filings and payment of relevant fees are completed within statutory time frames.
• Managing statutory and regulatory filings with Companies House, the Guernsey Registry and The International Stock Exchange (TISE).
• Preparing and submitting Register of Overseas entities (ROE) filings and Annual Validation (AV) filings.
• Ensuring that databases and Entity Management Systems are maintained in accordance with agreed procedures.
• Maintaining the Company Secretarial Meeting Planner and Calendar.
• Assisting in co-ordinating Company Secretarial aspects of new client take-on procedures.

#LI-EM1
#LI-Hybrid

• Chartered Secretary qualification (e.g. CGI or equivalent) or 5+ Years experience is essential.
• Bachelor’s degree in Law, Business, Governance, or related discipline.
• 2–5 years of experience in a company secretarial role, ideally in financial services or a regulated environment.
• Satisfactory knowledge of corporate law, governance standards, and regulatory obligations across multiple jurisdiction.

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

​​​​​​​Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.