Legal Secretary / Office Support

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. With more than 1,800 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

What’s In It For You

• Competitive salary
• Flexible working hours
• Annual Salary Review
• Pension 
• Private medical insurance
• Dental plan
• Life assurance
• Income protection & Critical illness

Purpose of the Job

To provide legal secretarial assistance and office support to our management and the client team in connection with our day-to-day services and duties towards our (international) clients. 

Main Responsibilities

• Assisting and supporting the client team with their day-to-day services for a portfolio of international clients.
• Arranging for the registration of modifications of client information at the Business Register of the Netherlands Chamber of Commerce (kvK), such as changes of the contact details, authorised signatories, etc.
• Organizing board / shareholders meetings and drafting minutes and resolutions with support of the Senior Legal.
• Preparation of payment instructions through different banking platforms.
• Assisting with compliance (CDD/KYC) related matters.
• Establishing, maintaining, processing, and/or updating files, records, and/or other documents.
• Responsible for incoming and outgoing mail, including courier documents.
• Responsible for general facility matters and orders for office supplies, etc.
• Coordinate the everyday running of the office.
• Providing other related support services as and when required.
• Comply with Ocorian policies and procedures at all times and participate in their ongoing review and development.

#LI-JM1
#LI-Hybrid

• Bachelor's degree in law / business administration or experience as corporate legal secretary / any other training certifications in the legal field will be a strong advantage in your application
• Experience in the financial and/or legal services industry would be an asset
• Excellent interpersonal skills with the ability to communicate effectively with clients and colleagues at all levels
• The ability to work under pressure and to deadlines
• Fluent in Dutch and intermediate in English language is preferred
• Knowledge of Microsoft Office, particularly Word, Excel, Adobe, Outlook, and NavOne
• Good organisational skills, attention to details and ability to work methodically and accurately
• Able to work independently and capable to prioritise tasks as appropriate
• Flexibility, motivated and enthusiasm
• Team spirit

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.