Company Secretary (Governance)

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. With more than 1,800 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Purpose of the Job

To manage and administer a number of Ocorian Group entities and provide a high-quality service to the business in line with Group policies on compliance, governance and risk management.

Main Responsibilities

Proactively undertaking the day-to-day management and administration of a number of Ocorian group entities, to include:

• Convening meetings and preparing notices for directors and any sub-committees and any ancillary documentation, attending meetings and completing minutes
• Maintaining statutory records - minute books, workspaces and databases to ensure up-to-date information is available upon request at all times
• Completing various statutory filings in accordance with local company legislation and regulatory requirements
• Supporting audits
• Ensuring local boards have adopted Group Policies
• Assisting with legal entity simplification projects and board rationalisation
• Providing general support as required to cleanse in-house repository platforms
• Working with senior management locally and Group-wide, when required
• Completing ad-hoc projects following any mergers and / or Group acquisitions
• Carrying out any function / activity as reasonably required by the Head of Governance from time to time
• Facilitating best practice exchange within the Governance community and driving efficiencies where possible.

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Knowledge, Skills & Experience

• Ideally have completed a professional / relevant qualification (e.g. ICSA)
• Ideally at least 5 years' experience in Governance / Company Secretarial / financial services environment – with good minute writing experience
• Proficient IT skills
• NAV / Board Intelligence / SharePoint experience desirable but not essential as training can be provided

Competencies

• Familiarity with the regulated services environment we operate in
• Ability to be flexible and multi-task
• Attention to detail
• Demonstrable organisational and time management skills together with the ability to work methodically and accurately
• Ability to work autonomously, under pressure and meet deadlines
• Strong interpersonal skills and the ability to communicate effectively with colleagues and external parties
• Team player
• Energy and enthusiasm
• A solution driven attitude and enquiring mind
• Role model in order to implement our Group culture

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.