How to migrate your fund administrator and start with a blank page

Rebuild your fund’s operating model with Ocorian

Why fund managers switch

The alternative assets market has evolved rapidly, but many operating models have not.
Across our research*:

1. 75% switch due to service level failures
2. 69% switch due to data and reporting issues
3. 63% switch due to outdated technology
4. 72% cite data migration as their biggest fear

The problem isn’t the fund manager, it’s the inherited systems, processes and data structures that are no longer fit for purpose.

Switching fund administrators is an opportunity to start fresh.

The advantage of a blank page

A fund migration to Ocorian isn’t just about finding a new fund administration provider; it’s an opportunity to redesign.

We rebuild your operating model from scratch:

1. Cleaned, reconciled, and structured data
2. Modern workflows
3. Automation across the fund lifecycle
4. One technology ecosystem
5. Real-time dashboards and analytics
6. Digitised investor onboarding
7. A system built to your current strategy, not the one you launched years ago

The core weaknesses of legacy models

Fragmented data

Multiple systems, manual uploads, inconsistent records.

Overuse of Excel

Spreadsheets introduce risk, slow audits, and require heavy manual effort.

Partial platform usage

Competitors often configure only part of the core platforms, like eFront or Investran.

Reporting bottlenecks

Slow turnaround, manual compilation, custom packs hand-built each quarter.

Open-ended & hybrid fund complexity

Most legacy systems cannot handle modern structures without significant manual intervention.

Limited investor experience

Email-based onboarding, PDF workflows, and delayed capital activity intelligence.

What Ocorian offers instead

1. Full-system configuration
   We use eFront to its full capability across all fund types and build custom functionality inside the platform as required.
    
2. An integrated ecosystem
   OCR/Yooz, Goji, Canoe, SWIFT/Nomentia, AssetMetrix, workflow tools, board portals, all connected.
    
3. Deep automation
   Invoice extraction, notice ingestion, payments, reconciliation, consolidated reporting, management fees, carried interest, debt interest.
    
4. Future-proof data access
   Our data lake + API integration (2026) provides modern connectivity and multi-provider access.
    
5. Fund migration expertise
   95+ migrations from major fund administrators over 3–4 years.
    
6. Global scale
   20+ jurisdictions, 750+ fund specialists, integrated AIFM/depositary/CoSec services.

How a migration works

Preparation

Scoping, data review, reporting analysis, risk assessment.

Platform rebuild

Entity setup, workflows, investor configuration, report library.

Data cleansing & sprinting

Structured ingestions, reconciliations, remediation.

Parallel runs

Testing, validation, reporting comparisons.

Go-live

Operational cutover, portal activation, governance framework.

Optimisation

Custom dashboards, analytics, API enablement.

What you gain by switching fund administrators

1. Clean, reliable data
2. A modern operating model
3. Reduced operational risk
4. Increased automation
5. Faster reporting
6. Better investor experience
7. A system that scales
8. A partner who innovates
    

A disciplined, proven fund migration process with an expert team

95+ successful migrations from major competitors, delivered via:

How to begin

A fund migration is not disruptive when executed methodically.
With Ocorian, you get:

• A dedicated project manager
• A structured plan
• Weekly updates
• Clear responsibilities
• Controlled timelines
• Full transparency

Future-proof your operating model

Your team gets their time back. Your investors get faster, cleaner fund reporting. Your fund gets an operating model built for the next decade.

Start with a blank page.

Rebuild your fund’s operating model with confidence.

Download our fund administrator switching guide

*Research methodology: 
The data for this report is from research Ocorian commissioned amongst 300 senior venture capital and private equity professionals across three consecutive years. Ocorian commissioned independent research agency PureProfile to conduct the research. 
In May 2025, 100 senior venture capital and mid-market private equity professionals across the U.S. and Canada, collectively overseeing $335 billion in assets were surveyed. 
In April 2024, 100 U.S. and Canadian alternative fund executives, responsible for $1.6 trillion in assets across private equity, private debt, real estate, venture capital, and infrastructure were surveyed. 
In April 2023, 100 alternative fund managers from the UK, U.S., and Europe across private equity, private debt, real estate, and infrastructure were surveyed.