Senior Fund Administrator

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. 

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. 

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. 

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. 

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. 

What’s In It For You 

• Competitive salary  
• Private Pension Plan fully paid by the company after probation
• Private medical insurance with Catastrophe cover fully paid by the company
• Employee recognition program and spot bonuses

Main Responsibilities 

The post holder will report to a Fund Administration Manager and will be the main point of contact for an assigned portfolio of clients. They will be responsible for leading client calls to discussing forthcoming activities They will assist with managing the organisation of the team and will be responsible for the smooth, day to day administration activities on behalf of our clients. They will be required to follow procedures to achieve set objectives and meet service level agreements for those specific clients. 

Core ADMINISTRATION 

• To liaise and communicate accurately, clearly and on a timely basis with clients and other professional advisers as required to operate, manage and administer the structures.  
• To open and operate bank accounts as instructed by the Investment Manager and in accordance with agreed control procedures. 
• To ensure that each structure’s cash is held in accordance with the constitutive documentation of the fund. 
• To arrange approval and payment, on behalf of the fund and other entities, of all invoices, fees and expenses payable, in accordance with agreed control procedures and budgets. 
• To arrange the timely transfer of funds, including for investment activities, within the required deadlines, ensuring transactions are in accordance with relevant agreements. 
• To monitor bank accounts to ensure successful payments and liaise with the Bank(s) to resolve any difficulties or delays. 
• To liaise with 3rd party treasury service providers to make introductions to clients, facilitate onboarding & setup and manage ongoing relationships & transactions. 
• To submit VAT returns to HMRC as required. 
• To complete anti-money laundering (AML) and customer due diligence (CDD) checks as part of new fund onboardings, to verify the customer’s identity and assess their risk profile. 
• To complete periodic file reviews in accordance with customer risk profiles. 
• To provide administrative support for the winding up of fund entities. 
• To understand each structure allocated and monitor that the entities in the structure are run and administered in accordance with the constitutive documentation, service level agreements and other operational memoranda. 
• To provide assistance where required with Audit queries. 
• To prepare and complete the client quarterly billing process.  
• Any other such duties that might be reasonably required for this role 

Knowledge, skills and experience

• Awareness of good corporate governance.
• Excellent organisational and planning skills.
• Fund administration experience is preferable.
• Excellent presentational, written and verbal communication skills.
• Competent in relevant software and Microsoft applications, particularly MS Word, Excel, Outlook.

Competencies

• A proactive approach to managing and delivering on client expectations.
• The ability to work on own initiative and to be part of a team.
• The ability to interact professionally with colleagues at all levels in the Company.
• Professionalism and ability to win the respect of clients.
• The drive to make continuous improvements and develop innovative solutions.

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#LI-Hybrid

All staff are expected to embody our three core values.  These values underpin everything that we do and reflect the skills and behaviours we all need to be successful. 

• We are AMBITIOUS - We think and act globally, seizing every opportunity to support our clients and staff - wherever in the world they may be.
• We are AGILE - Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE - We take the time to understand our clients' needs so that we can deliver personalised solutions every time.

• Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status