Officer (Fund Services)

Ocorian is a global leader in corporate and fiduciary services, fund administration and capital markets. Wherever our clients hold financial interests, or however they are structured, we provide compliant, tailored solutions that are individual to their needs.

We manage over 17,000 structures for 8000+ clients with a global footprint operating from 18 locations. Our scale offers all our people great opportunities to develop their knowledge and skills and to progress their careers.

Purpose of the role

Provide professional administration and company secretarial services to a portfolio of client entities under the supervision of the Senior Officer and / or Manager and in strict adherence to the policies and procedures of the company. 

Main Responsibilities 

Conduct the following within prescribed deadlines: 

• Conduct the day-to-day Management and Administration of a portfolio of clients in Global Funds 
• To support the administration of a portfolio of Fund structures and/or other types of entities to ensure all activities fall within the guidelines/stipulations of the statutory or governing documents. 
• To prepare client deliverables in line with deadlines of the portfolio of clients in accordance with the agreed calendar defined for each client 
• Ensure completeness of due diligence documents for a portfolio of clients according to Ocorian Policies and Procedures. 
• Lodge statutory filings. 
• Draft simple board resolutions. 
• Open and maintain clients’ bank accounts. 
• Process payments and banking instructions. 
• Carry out the application and renewal of Tax Residency Certificates. 
• Carry out the application and renewal with the Data Protection Office. 
• Compile board packs for Board Meetings. 
• Attend board meetings and draft minutes for low complexity client entities. 
• Carry out the annual / special meetings for low complexity client entities. 
• Execute the Company Secretarial and Administration processes whilst ensuring an optimal level of efficiency and productivity at all times. 
• Meet productivity target and input timesheet daily  
• Record time accurately and within deadlines  
• Ensure that all client requests / correspondence are dealt with in a prompt, professional and efficient manner 

Knowledge, Skills & Experience

• Educated to A level or equivalent; 
• Completed first degree in a relevant field or ICSA Level/ACCA Level 2 or ICAEW/STEP or any professional qualification related to the Global or financial sector. 
• Ideally a minimum of 1 years' experience in funds/trust and company administration or financial services environment. 
• A comprehensive understanding and technical knowledge of funds/trust/company administration, Accounting and the tax implications of various structures. 
• Strong IT skills. 
• Ability to learn CBRIS and any IT Systems related to the job. 
• At ease with the use of technology necessary for conducting board meetings. 
• Able to use independently the internal booking facilities when organising meetings. 
• Microsoft Office Proficiency (Intermediate level). 
• Professional manner, demonstrating good interpersonal skills and ability to respond to the client needs  
• Demonstrate a willingness to get involved in team issues and events  
• Ensure adherence to Ocorian values and operating terms of reference  

Competencies

• Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels. 
• Flexibility, energy and enthusiasm. 
• Ability to work under pressure and meet deadlines. 
• A solution driven attitude to problems. 
• Ability to work using own initiative and make decisions within corporate policies. 
• Good organisational skills and the ability to work methodically and accurately. 
• Team spirited. 
• Positive attitude, demonstrating enthusiasm and the desire to take on responsibility. 

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are AMBITIOUS - We think and act globally, seizing every opportunity to support our clients and staff - wherever in the world they may be.
• We are AGILE - Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE - We take the time to understand our clients' needs so that we can deliver personalised solutions every time.