Secretarial Administrator

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. 

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. 

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. 

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. 

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. 

What’s In It For You 

• Competitive salary  
• Private Pension Plan
• Private medical insurance 
• Annual Salary Reviews 
• Hybrid Working

Main Responsibilities 

• Supporting Head of Private Clients Guernsey in coordinating the execution of projects that enhance the efficiency of services and performance of Private Clients Guernsey
• Assisting in the provision of secretarial and administrative assistance to the Local Service Line Heads including expenses, diary management, attendance and taking notes of team meetings, preparation of presentations.
• Liaising with Ocorian Group PAs globally to co-ordinate diaries and schedule meetings
• Organising business travel arrangements for Local Service Line Heads
• Assisting with the travel and co-ordination of visiting Exec members
• Assisting with facilities management including liaising with suppliers, services and trades members as required
• Assistance with the coordination of new starters/leavers.
• Providing assistance to the directors and administration teams on various ad hoc administration projects, typing, printing, scanning, etc. as required.
• Provide administrative support to other business lines / functions such as HR and Marketing upon request
• Supporting the business by carrying out other tasks as requested by the Secretarial Manager including covering Support Service staff in times of absence.

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Knowledge, Skills and Experience

• Confident PC user.
• Good organisational skills and the ability to work under pressure.
• Self-motivated and solution orientated.
• Excellent oral and written communication skills
• Exceptional attention to detail and accuracy
• Good team player
• Excellent interpersonal skills and the ability to communicate effectively with colleagues at all levels
• Ability to manage time effectively, to prioritise and organise workflow
• Ability to work in a fast-paced environment, to respect strict deadlines

All staff are expected to embody our three core values.  These values underpin everything that we do and reflect the skills and behaviours we all need to be successful. 

• We are AMBITIOUS - We think and act globally, seizing every opportunity to support our clients and staff - wherever in the world they may be.
• We are AGILE - Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE - We take the time to understand our clients' needs so that we can deliver personalised solutions every time.

• Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status