Payroll Officer - Corporate Services

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Purpose of the Job

The purpose of the Payroll Officer role is to ensure the accurate and timely processing of all payroll activities in compliance with legal, regulatory, and company requirements. The Payroll Officer is responsible for maintaining employee payroll records, verifying attendance and compensation data, and ensuring correct application of tax rules, social security contributions, and internal policies. The Payroll Officer reports directly to the Senior Payroll Officer.

Main Responsibilities

To be responsible for the day-to-day personal administration of a portfolio of Luxembourg companies:

• Preparing and managing payroll operations for a dedicated clients portfolio;
• Preparing employment contracts and other HR documents;
• Maintaining contacts with Luxembourg authorities;
• Preparing ad hoc reportings;
• Ensuring responsive services on payroll;
• Keeping up to date with relevant laws and best practices;
• Preparing personal tax returns;
• Preparing co-financing requests;
• Be aware of budget constraints;
• Know who are your main clients’ contacts and understand their activities;
• Communicate adequately with the clients (professionalism) and be considered as a contact person by the clients;
• Proactively handle client requests;
• Meet client deadlines;
• Understand the services proposed by Ocorian;
• Be compliant with internal procedures and best practices;
• Apply internal risk management procedures (i.e. KYC/AML);
• Adhere to a confidentiality culture;
• Acquire and develop standard knowledge in payroll / social security / personal tax;
• Proactively handle internal requests;
• Give regular feedback on the file progression to the senior payroll officers;
• Raise right questions regarding the management of recurring projects in order to gain progressively more autonomy;
• Produce and provide the senior officer high-quality documents and ensure that the files are well organised;
• Remain up to date with laws governing recurring and activities.

Knowledge, Skills & Experience

• Ideally a minimum of 1-2 years of experience in a similar role;
• Understanding and technical knowledge of funds administration, Luxembourgish Law;
• Strong IT skills (MS Office and accounting software);
• Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels;
• Flexibility, energy and enthusiasm;
• Ability to work under pressure and meet deadlines;
• A solution-driven attitude to problems;
• Able to work independently and capable to prioritise tasks as appropriate;
• Good organisational skills and the ability to work methodically and accurately;
• Team spirit;
• Fluency in English and French (written and orally).

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.

information will be kept confidential according to EEO guidelines.