Senior Administrator - Fund Admin (Focus on Board Support)

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Responsible for providing day-to-day administration and company secretarial services to a varied portfolio of client funds and investment structures.  The role will include ensuring the compliance with corporate governance codes, principles of best practice and company secretarial procedures.  The role will also involve undertaking work on behalf of other operating companies, particularly in respect of Jersey registry and regulatory filings.

Main Responsibilities

• To liaise with Board members and manage the timely preparation of agendas, action points and minutes arising from each meeting.
• To ensure adherence to good Corporate Governance principles concerning all company secretarial matters.
• Attend board meeting and lead the agenda, supporting the Chair.
• To administer a portfolio of fund structures, including regulated and unregulated vehicles.
• To develop close working relationships with team members and relevant clients within the group, and to strengthen key relationships through regular contact.
• To seek to provide innovative and practical answers to client queries, being alert to both commercial concerns and technical accuracy.
• To ensure absolute compliance with KYC procedures in order to maintain knowledge of the client business.
• To be aware of risk exposure by ensuring risk/review procedures are followed at all times and be aware of the need for professional advice.
• To have a good understanding of local regulatory matters.
• To monitor the risk profile of client matters under administration and ensure that high risk matters receive the appropriate level of attention and monitoring. Escalating any issues arising promptly to other members of the management team and directors as appropriate.
• To act as a mentor to more junior members of the team, providing guidance and advice where required.
• To ensure billing and debt collection is carried out effectively and in a timely manner.
• And any other such duties that might be reasonably required for this role.

Knowledge, skills and experience

• An enhanced level of technical knowledge, to include a relevant professional qualification (e.g. ACCA Intermediate level, ICSA Diploma, CIB, STEP Diploma) together with experience at senior administration level in the offshore industry.

• Excellent organisational and client management skills, together with a full knowledge of relevant legislation, and the local regulatory environment. This includes a high level of awareness of risk factors and compliance procedures.
• Proven experience of writing concise and accurate minutes.
• Professional manner with the ability to relate to persons at all levels, and to identify clients’ needs, responding to these quickly and effectively.
• An advanced technical knowledge as above, including detailed knowledge of Ocorian’s software and systems.
• Good time management skills, together with a thorough understanding of client files. In addition the post holder should have a strong appreciation of the importance of financial management issues.
• Good interpersonal and communication skills, essential to maintain and develop strong relationships with existing and potential clients, coupled with a strong awareness of marketing opportunities.
• Strong knowledge of compliance and technical issues to enable you to act as role model for peer group and more junior staff.

Additional Information 

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.

information will be kept confidential according to EEO guidelines.