Assistant Administrator - Fund Administration

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

What's In It For You

• Private Medical Insurance
• Income Protection
• Phone Allowance
• Pension Scheme
• Hybrid Working
• Annual Salary Reviews

Purpose of the Job

Provide support and assistance to the Managers and Administrators in connection to the services provided by Ocorian. This will involve the payment process, including creating purchase orders and effecting payments for clients invoices or their fund transfers in collaboration with the front office administration team to take responsibility for the filing and post payment control aspects of the payment process.

Main Responsibilities

• To develop an understanding of client group structure for Belfast and the types of revenue and expenses that flow through the structure.
• To operate client bank accounts in line with agreed procedures and authority limits.
• To verify all fees and expenses and to arrange approval and payment of all invoices.
• To ensure invoices are paid within a timely manner.
• Conduct due diligence checks on new suppliers which includes verifying existence, conducting call backs to independently verify bank details and conducting third party checks through our screening system.
• Communicate confidently and professionally with internal clients to discuss day to day activities.
• To raise purchase orders as instructed by client.
• Respond to audit queries.
• To assimilate data and agreements that are required for onboarding new entities in the structure in line with agreed procedures.
• Any other such duties that may be reasonably required for this role.

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• University degree in Business and Finance or any other relevant field.

Knowledge, skills and experience

• Excellent organisation and planning skills.
• A strong academic background.
• Professionalism and ability to win the respect of clients.
• Ability to work on own initiative and interact with colleagues at all levels
• An enthusiastic and flexible approach to the varying tasks and the ability to respond positively to meet deadlines and exceed client expectations.
• At ease with the use of technology necessary for conducting board meetings.
• Microsoft Office Proficiency (Intermediate level).
• Having a minimum of 1 year of working experience.
• Excellent interpersonal skills and the ability to communicate effectively with clients, colleagues and any other stakeholders
• Payment Processing.
• Flexibility, energy and enthusiasm. 
• Ability to work under pressure and meet deadlines. 
• A solution driven attitude to problems. 
• Ability to work using own initiative and make decisions within corporate policies. 
• Good organisational skills and the ability to work methodically and accurately. 
• Positive attitude

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.