Events Assistant (Mat Leave - 12 months FTC)

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. 

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. 

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. 

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. 

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. 

What’s In It For You 

• Competitive salary 
• We are globally hybrid (please check the specifics for this role during interview process)
• Flexible working hours 
• Private Pension Plan fully paid by the company after probation
• Private medical insurance with Catastrophe cover fully paid by the company
• Employee recognition program and spot bonuses

Purpose of the job

Reporting to the Event Executive, an Event Assistant is required to play an integral part in the day-to-day co-ordination of events and on the day event management. The Event Assistant will deliver a first-class experience and provide a seamless service through co-ordination with our stakeholders, suppliers and agencies. This role plays a vital role in building Ocorian’s presence across Ocorian’s five market segments: Capital Markets; Corporate; Fund Service; Private Client; and Regulatory, Compliance and Legal.  

Ocorian’s event calander consist of 120+ events across the year in a variety of our locations. Event types include a significant number of third-party trade shows and conferences as well Ocorian hosted events (client reception and events/product/service launches).

Events will be focussed across our key buying centres including London, New York, Luxembourg and the Middle East.

Main Responsibilities

Event administration

• For office-based events, ensuring necessary rooms are booked and calander invites distributed
• Working with the wider team sourcing and shipping of our event merchandise to various locations
• Ensure all required marketing materials are produced and shipped in a timely manner
• Looking after the various event inboxes, responding to stakeholders in a timely manner and updating the events software
• Researching and sourcing new venues and updating the venue library
• Researching the wider industry trends
• Assisting wider team (plus marketing managers) with ad hoc tasks for larger events
   
• Curation and guest-list management of Member and Partner events, in collaboration with the global events team

Event management

• Executing our delegate only conferences (booking delegates onto events, briefing in promotional materials, delegate management)
• Welcoming guests at registration and helping with set up and de-rig when required
• Confirming reservations at our award ceremonies
• Set up and clear rooms, move furniture and equipment as required in accordance with Health and Safety and manual handling requirements
• Supporting the event executive with back-end tasks for our hosted events (calendar holds, email set up, collateral printing, plus other tasks when required)

Post event

• Populating data into our event systems (SalesForce and Asana)
• Creating engaging photographic collages for our post-event comms
• Ensuring all on-site materials are returned and accounted for in various offices

#LI-JM1
#LI-Hybrid

• Bachelors degree or equivalent marketing qualification. 
• At least 1 years marketing and events experience  
• Excellent Microsoft office skills
• The ability to handle pressure and meet deadlines 
• Evidence of working in a complex environment and dealing with change (desirable)
• Excellent written and oral communication skills 
• Experience in SalesForce, Asana and Hubspot preferred but not essential
• A personable and articulate team player, presentable at all times with excellent customer service and organisational skills
• Keen to grow within a striving business
• Always striving to improve the event delivery experience to both in/external stakeholders
• Self-motivated with a positive ‘can-do’ attitude and a willingness to learn new skills

Our Values

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.