Corporate Manager - Fund Services

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

What’s In It For You

• Competitive salary
• Hybrid Working
• Flexible working hours
• Annual Salary Review
• Pension 
• Private medical insurance
• Dental plan
• Life assurance
• Luncheon Vouchers

To be the first point of client contact on day to day matters and amongst others will be responsible for legal and corporate governance issues for a dedicated clients portfolio (mainly Luxembourg Funds). 

Main responsibilities 

• Assisting clients to prepare/review draft and legal documents, from A-to-Z full company life cycle
• To conduct any (investment) transactions of the Clients’ entities
• When required, take Directorship mandates
• Help with the AML/CFT aspects of the funds : assets DD,… (when GP registered) and any other RC matters (policy to put in place, risk appetite, risk assessment and any RC report required)
• To administer a portfolio of Clients, including more complex, demanding cases and to ensure all activities fall within the market Regulations and corporate governance of the Clients’ entities
• Dealing with incoming emails/correspondence on a daily basis in an efficient manner, from Clients and any related third-parties
• Liaising with internal parties and also authorities, notaries, lawyers and any other external parties 
• Preparation/review of board packs, coordination of board and shareholder meetings
• Attendance at client board meetings and preparation/review of minutes 
• Provide assistance in the context of constituting new entities and liquidations, and also draft/review legal documentation  
• Ensuring the supervision of the following-up of the day-to-day recurrent operations, client requests and attending the periodic clients’ calls 
• Ensuring adherence to the use of internal tools and compliance with Ocorian policies and procedures at all times and participate in their ongoing development 
• Coordinating the audit process with the different departments and the auditors, and responsible for the annual accounts approval and filing with the relevant authorities
• Ensuring that RCS/RBE extracts are up to date and reflect the entities’ status
• Managing the billing process: issue invoices, send them to clients, and control settlement
• Carry out any function/activity required by the supervisor or the Head of Department from time to time
• Assisting the supervisor and the Head of Department, providing daily support as requested. This will include but may not be limited to:

1. Being aware of risk exposure and ensuring Risk/Review procedures are followed at all times
2. Being aware of the need for professional advice and have a good understanding of local Regulatory matters
3. Escalating any issues/risks arising promptly to the supervisor or other members of the management team including Authorized Managers where appropriate

• Managing a team of more junior members

#LI-JM1
#LI-Hybrid

• Master's degree in law/business administration (at least) and/or experience as -manager / any other training certifications in the legal field will be a strong advantage in your application. 
• Fluency in English (written and oral), with any other language (French, German,…) being considered as an advantage 
• 5+ years of experience in the same field in Luxembourg (fund’s sector, in particular in corporate matters) 
• People management skills required
• The ability to work independently and capable to prioritise tasks as appropriate 
• The ability to work under a certain level pressure and meet deadlines 
• Strong organisational and time management qualifications, attention to details and ability to work methodically and accurately 
• Flexibility, energy and enthusiasm 
• Team spirit 

Knowledge, Skills and Experience 

• Professional manner, demonstrating excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels 
• Comprehensive understanding and technical knowledge of funds’ administration, Luxembourgish Law 
• Strong interest in financial services/working within a regulated environment (CSSF) 
• AML knowledge will be an advantage 
• Strong IT skills 
• Ability to draft and review legal documents 
• Ability to take responsibility for the completion of tasks while staying alert to potential issues that need to be disclosed to the supervisor 
• Diligence and care in all aspects of the job, in particular with regard to client data and the maintenance of records 
• Problem solving – being able to review the situation and determine an alternative course of action to achieve the desired goal 

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.