Administrator (Fund Services)

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

To provide services across a varied portfolio of fund structures to ensure their ongoing compliance with the Alternative Fund Management Directive (“AIFMD”) via three key service lines – cash monitoring; asset verification and oversight.

Main responsibilities 

• To gather, assess and review the governing documents of client entities
• Perform daily cash monitoring on client bank accounts
• To verify (at the time of acqusition and on an ongoing basis) and maintain a register of the client’s financial and non-financial assets
• To complete oversight of the clients operations including reviews of procedures, controls and reporting to ensure that the funds operate in-line with their governing documentation/investment guidelines
• To review subscription agreements, call notices and distributions to ensure they are in line with the funds governing documentation and reflect the investors level of commitment
• To develop professional relationships with intermediaries and clients with whom the post holder comes in to regular contact, and to demonstrate a willingness to apply high standards of client care to all dealings with intermediaries or clients
• To produce quarterly and annual reports for clients detailing ongoing activites and compliance with AIFMD
• And any other such duties that might be reasonably required for this role

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Knowledge, skills and experience 

• Good organisational and time management skills, applied to knowledge of the mechanics of depositary administration. An ability to take responsibility for the completion of work within the engagement while staying alert to potential issues that need to be disclosed to the Senior Manager
• Professional manner, demonstrating good interpersonal skills and the ability to respond to clients’ needs. Also, an ability to communicate efficiently and in a manner suitable to the client or intermediary being addressed
• Ability to review complex legal documents/financial statements, establish facts and draw valid conclusions
• Diligence and care in all aspects of the job, with the ability to collect data and keep accurate records
• Problem solving – able to review the situation and determine an alternative course of action to achieve the desired goal
• An interest in financial services/working within a regulated environment
• Taking initiative and take ownership of client portfolio. 

Competencies

• To support the Group’s goals, and demonstrate the confidence to contribute ideas
• To manage own workloads and clients’ priorities and to work to specific deadlines as agreed the client
• To produce work with a high level of accuracy and attention to detail
• To ensure that records are maintained and updated regularly in the relevant Ocorian systems

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.