Administrator (Corporate Services)

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. With more than 1,800 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Purpose of the role 

To manage the day-to-day administration of a varied portfolio of simple client structures and to maintain and develop a wide knowledge and understanding of corporate administration generally, to include anti-money laundering, compliance and relevant legislation.

The post holder will have demonstrated an enthusiasm to develop their understanding of company administration, offshore products, services, legislation, and regulatory issues. They will be seeking to expand their knowledge by means of formal study and on-the-job learning.

 Main Responsibilities: 

• Achieving operational excellence in the delivery of client services, managing high client expectations and delivering consistent results, ensuring established processes and procedures are followed. 
• Responding to requests from duly authorized client representatives for changes to the constitutional documents for each company, e.g., increases and reductions of share capital, changes of name, changes of Directors and Shareholders, amendments to the Bye‑Laws and/or the Memorandum of Association/Incorporating Act, and ensuring corporate records are current, in compliance and in good order. 
• Assisting with preparing applications for incorporating companies and partnerships including the opening of bank accounts and the execution of related documentation relevant documents.
• Ensuring that annual company, business, filing, and license fees payable in accordance with the relevant legislation are collected and remitted to the regulatory authorities.
• Convening and attending Board and Shareholders’ meetings and ensure where relevant that related proxies are current. Advising on secretarial matters, taking minutes, drafting and circulating such minutes to the appropriate parties.
• Maintaining the Register of Members, Register of Directors and Officers and Minute book for each company.
• Delivering services to client satisfaction within compliance and regulatory requirements, ensuring data accuracy and completeness.  Building your understanding of how to balance regulatory compliance with client needs.
• Building knowledge of the services Ocorian provides and supporting the achievement of our business goals through involvement in corporate initiatives

• This role will continue to build a strong foundational knowledge of corporate administration, and the core skills required to operate in our jurisdictions.

Knowledge, Skills and Experience: 

• Educated to a secondary level with maths and English as standard.  2 years of corporate administration experience within a similar role.  Studying towards relevant professional qualification (e.g. membership of the Chartered Governance Institute, ACCA, AGI, CIB, STEP or equivalent.) is preferred. A working knowledge of the relevant statutory regulations related to the administration of companies in the jurisdiction.
• Good organisational and time management skills, applied to a basic knowledge of the mechanics of company administration. An ability to take responsibility for the completion of work within the engagement while staying alert to potential issues that need disclosing to the Associate Director.
• Professional manner, demonstrating good interpersonal skills and the ability to respond to clients’ needs. Also, an ability to communicate efficiently and in a manner suitable to the client or intermediary being addressed.
• Diligence and care in all aspects of the job, and the willingness to check understanding of delegated tasks through questioning.
• An interest in financial services, and a genuine desire to learn how these can be used as tools for adding value to a client’s business.
• A positive approach, demonstrating enthusiasm and the desire to take on responsibility. A willingness to get involved in team issues and events.
• To supports the Company’s goals and demonstrate the confidence to contribute ideas.
• To manage own workloads and priorities and to work to specific deadlines as agreed to with the team member responsible for the client.
• To produce work with a high level of accuracy and attention to detail.
• To ensure the achievement of a minimum of 25 hours per year relevant CPD.

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.