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<span>Senior Officer - Fund Services</span>

Senior Officer - Fund Services

Accounting/Auditing Ebène, Mauritius Full-time
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Job Description

To provide professional accounting services to a varied portfolio of clients for which Ocorian provides services and at all times to comply with the business' Policies and Procedures.

The main areas of focus for the Senior Officer (Fund Accounting) will be:

  1. The day to day delivery of Fund Accounting Services provided to the client & client entities in strict adherence to Policies, Processes, Procedures and Controls (PPC)
  2. The pro-active management of services delivered by internal sub-contractors e.g. Fund Administration or Compliance
  3. A first point of escalation for client issue resolution
  4. Assist the Manager/Unit Head with Team management and take ownership of certain processes and projects.

Main Responsibilities

  • Take ownership for an allocated portfolio of clients.
  • To set and manage the deadlines of the portfolio of clients in accordance with the agreed calendar defined for each client.
  • Ensure overall quality of client deliverables are up to required standards at all times.
  • Liaise with clients to ensure efficient delivery of output and client service expectations.
  • Carry out first review or Prepare timely and accurate NAV calculations, distributions, and other fund accounting output for manager’s review.
  • Calculate and prepare capital calls and distributions workings and letters.
  • Record accurately such accounting records as securities positions, corporate actions related, and journal entries.
  • Reconcile various accounts, or reviewing reconciliations prepared by others, and promptly researching and correcting any variances.
  • Review bank and any other reconciliation.
  • Review VAT, TDS returns and Tax Computations for clients as prepared by Accountants / Assistant Accountants/ Junior Accountants.
  • Ensure that financial statements, tax returns and other statutory returns are filed within deadlines.
  • Oversee the work of Accountants / Assistant Accountants/ Junior Accountants and liaise with administration teams to determine and prioritise client deadlines.
  • Review the work of, provide guidance and constructive feedback to Senior Accountants / Accountants / Assistant Accountants/ Junior Accountants.
  • Liaise with Auditors and administrators to complete the audit of financial statements in accordance with defined timetables.
  • Communicate effectively with the team to ensure they are aware of deadlines and expectations in terms of timing.
  • Monitor and control the workload of the team.
  • Be aware of risk exposure and promptly escalate issues arising to other members of the Management team.
  • Assist the manager/ Unit Head in various aspects of team management, including involvement in the annual staff appraisal process as appropriate, holiday management, personal and professional development of team members.
  • Assist with the update and maintenance of financial statements’ templates in accordance with IFRS or other designated accounting framework(s).
  • Communicate effectively with the team to ensure they are aware of deadlines and expectations in terms of timing.
  • Ensure that Ocorian policy and procedures are adhered to.
  • Be aware of risk exposure and promptly escalate issues arising to other members of the Management team.
  • Assist the manager/ Unit Head in various aspects of team management, including involvement in the annual staff appraisal process as appropriate, holiday management, personal and professional development of team members.

Where time allows, other duties may include providing assistance to the team on the following: -

  • To prepare detailed attendance notes of any telephone communication and circulate to relevant members of staff
  • To take responsibility for being the immediate point of contact in client relationships on matters relevant to you
  • To assist with the maintenance of the accounting records and preparation of annual accounts where this forms part of the services provided by Ocorian
  • To ensure that database records are input on formation/establishment (including any statutory registers or other records) and updated when circumstances change
  • To undertake periodic reviews of clients' matters in accordance with the timetable set by the Unit Head
  • To ensure that during periods of absence from the office, the colleagues are informed and fully briefed of any anticipated client related matters which may arise during the period of absence. In the event that colleagues are absent from the office to undertake administration of matters allocated to colleagues as required, to ensure the needs of the client are met.
  • Escalating any issues/risks arising promptly to the Unit Head where appropriate
  • To maintain an awareness and understanding of applicable Regulatory requirements
  • Carry out any function/activity required by the Management team or Directors from time to time
Your Key Roles and Responsibilities

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

  • We are AMBITIOUS - We think and act globally, seizing every opportunity to support our clients and staff - wherever in the world they may be.
  • We are AGILE - Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient and effective.
  • We are COLLABORATIVE - We take the time to understand our clients' needs so that we can deliver personalised solutions every time.
Qualifications Required
  • Educated to A level or equivalent;
  • ACCA, ICAEW or CFA part-qualified (nearing completion) and/or a University degree in Accounting, Finance, Management or any other relevant field, or any professional qualification related to the Global or financial sector.

Knowledge/Skills/Experience

  • Ideally a minimum of 3 years of relevant experience.
  • A comprehensive understanding and technical knowledge of funds/trust administration, Accounting and the tax implications of various structures.
  • Proven experience in the regulatory framework in the global business sector in Mauritius or elsewhere;
  • Fully versed with eFront and/or PFS PAXUS
  • Strong IT skills.

Competencies

  • Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels.
  • Flexibility, energy and enthusiasm.
  • Ability to work under pressure and meet deadlines.
  • A solution driven attitude to problems.
  • Ability to work using own initiative and make decisions within corporate policies.
  • Good organisational skills and the ability to work methodically and accurately.
  • Team spirited.