Corporate Manager

Main responsibilities

• Take Director mandates
• Ensure the follow-up in terms of minutes and any other Cosec aspects
• Help the AML/CFT aspects of the funds : assets,… (when GP reg.) and any other RC matters (policy to put in place, risk appetite and risk assessment
• To administer a portfolio of Clients, including more complex, demanding cases and to ensure all activities fall within the market Regulations and corporate governance of the Clients’ entities
• To deal with incoming correspondence on a daily basis in an efficient manner, from Clients and any related third-parties
• When required, to prepare minutes and other board related documents
• When required, to liaise with a pool of banks and to support clients in  wires instruction
• To coordinate the audit process with the different departments and the auditors, and responsible for the annual accounts filing with the relevant authorities
• To manage the billing process: issue invoices, send them to clients, and control settlement
• To ensure that RCS extracts are up to date and reflect the entities’ status
• Escalating any issues/risks arising promptly to the Manager or Directors where appropriate
• Carry out any function/activity required by the Head of Department, Authorized Management or Board members from time to time
• To assist the Head of Department, providing daily support as requested. This will include but may not be limited to
• Being aware of risk exposure and ensuring Risk/Review procedures are followed at all times
• Being aware of the need for professional advice and have a good understanding of local Regulatory matters
• Escalating any issues/risks arising promptly to other members of the management team including Authorized Managers where appropriate

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are AMBITIOUS – We aim high and are always seeking new ways to delight our people and clients
• We are AGILE – We act on our initiative to get things done
• We are COLLABORATIVE – We achieve more working together
• We are ETHICAL – We behave with integrity at all times

• Ideally a minimum of 3-5 years' experience in funds administration or financial services environment
• A comprehensive understanding and technical knowledge of funds administration, Luxembourgish Law
• Strong IT skills
• Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels
• Flexibility, energy and enthusiasm
•  Ability to work under pressure and meet deadlines
• A solution-driven attitude to problems
• Ability to work using own initiative and make decisions within corporate policies
• Good organisational skills and the ability to work methodically and accurately
• Team spirit
• Fluency in English (written and orally), with any other language (French, German, Spanish) being considered as an advantage