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<span>Corporate Administrator</span>

Corporate Administrator

Legal Singapore, Singapore Full-time
Company Description

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. 

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. 

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. 

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. 

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. 

Job Description

Purpose of the job

To provide support and assistance to the Directors, Senior Managers, Managers and the team so as to ensure an effective, efficient and the delivery of high quality services to a portfolio of clients and ensuring adherence with Ocorian policy and procedures.

Job Requirements

  • Assist in providing full spectrum of corporate secretarial services to a portfolio of clients which includes public listed companies, public, private limited companies and offshore companies;
  • Assist with incorporation of companies, registration of foreign entities, representative offices, limited liability partnerships, striking off companies, etc;
  • Preparation of routine directors/shareholders’ resolutions, minutes of directors/shareholders’ meetings (annual general meetings and/or extraordinary general meetings) and any other ancillary documents;
  • Assist with the preparation of documents relating to payment related matters of the clients;  
  • Assist with the preparation of XBRL format of financial statements (where necessary);
  • Ensure compliance with relevant statutory and regulatory requirements, perform client due diligence;
  • Ensure proper and timely filing of statutory forms/returns with ACRA and e-stamping with IRAS;
  • Assist in application of work passes with the Ministry of Manpower;
  • Assist in arranging for notarisation, legalisation and authentication of documents with various Embassies (as and when required);
  • Maintain and update company statutory records / statutory registers and such portal as required within the Ocorian Group
  • Assist with timely billing and providing support for collection of debts within the portfolio as part of achieving financial objectives.
  • Any other work as may be assigned from time to time.



Qualifications Required


  • Holding of ICSA certification or currently pursuing CGQP course. Those who do not hold relevant qualifications are welcome to apply.
  • Possess a degree in corporate administration or such equivalent


  • Minimum of 1 to 3 years of relevant working experience preferred
  • Effectively bilingual in English and Mandarin (in order to handle queries from English and Mandarin speaking clients)


  • Good understanding of Singapore Companies Act, Listing Manual, Catalist Rules of SGX-ST, AML/CFT procedures and guidelines and other relevant regulations will be advantageous.
  • Strong interpersonal, communication, written and customer service skills
  • Positive work attitude with strong initiatives, a team player and able to work independently
  • Ability to take challenges and meet tight deadlines
  • Meticulous, organised, detailed and deadline-oriented
Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

  • We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
  • We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
  • We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
  • We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
  • We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.