Search Ocorian

<span>Associate - Fund Administration</span>

Associate - Fund Administration

Administrative Guernsey, Guernsey Full-time
Company Description

Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Job Description

The post holder will be required to liaise with clients, banks, investment advisors, service providers and the fund directors as well as other internal staff.

The Fund Administrator will be primarily involved in the day to day operation and servicing of a portfolio of closed ended investment Funds administered by the Company, investing in private equity, infrastructure and other alternative Funds.

Main responsibilities

  • To liaise with the investment advisor, fund directors, accountants, bankers and other related entities as required in order to administer the funds and to ensure the smooth day to day operation of the funds
  • To deal with all in-coming fund queries in an effective and timely manner as well as other general administration tasks as necessary
  • To calculate and pay all fees and expenses on behalf of the funds and to arrange approval and payment of all fund invoices received
  • To ensure that the funds’ cash is held in accordance with the scheme particulars and to arrange the transfer of funds for investment purchases and distributions within the required deadlines
  • To arrange foreign exchange deals as required
  • To review the cash position, ensuring that funds are available to cover all payments due out of the account and investing surplus cash accordingly to maximise the client’s investment income
  • To ensure that the funds operate within their Investment Guidelines and meet their on-going statutory and regulatory requirements
  • To monitor that the funds are run in accordance with the scheme particulars
  • To maintain investor data and registers to a high standard of accuracy
  • To assist with the arrangement and co-ordination of Board meetings as required, including assisting with the production of agendas, board packs and assisting with Directors’ arrangements
  • To ensure that the bookkeeping and accounting arising from all transactions are performed in a timely and accurate manner – the relationship with the accounting team must be interactive and the bookkeeping in line with the templates and structure set out for each client entity
  • To maintain investor data and registers to a high standard of accuracy
  • And any other such duties that might be reasonably required for this role


Qualifications Required
  • Several years fund administration experience. Exposure to private equity would be ideal but is not necessary
  • Communicative and personable
  • A strong academic background and a willingness to undertake further study/training as appropriate
  • Knowledge of basic bookkeeping requirements
  • Solid IT skills, particularly Excel. A working knowledge of pivot tables and macros would be preferable


  • The ability to work on own initiative and to be part of a team
  • The ability and confidence to interact with colleagues at all levels in the Company
Additional Information

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

  • We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
  • We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
  • We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
  • We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
  • We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.