Search Ocorian


<span>Assistant Finance Administrator - Billing</span>

Assistant Finance Administrator - Billing

Finance Ebène, Mauritius Full-time
  • Home
  • Assistant Finance Administrator - Billing
Job Description

The Ocorian Global Accounting team manages billing, accounts receivable (AR) and payable (AP) for an increasing number of jurisdictions across the world. The team is based in Mauritius and reports into the Mauritius Finance Director, with a dotted line to the Group Head of Finance Operations based in Jersey.

This role is in the Billing team which is led by a Senior Manager supported by two leaders each responsible for designated regions.

The Assistant Finance Administrator is responsible for the day-to-day execution of all billing tasks for specific jurisdictions within a region.

Main Responsibilities

Timesheets review & posting

  • Ensure timesheets are submitted by staff regularly and post timesheet daily into our system (NavOne);
  • Transfer time across jobs and/or proceed with time write-off as and when requested;
  • Ensure the process is understood and followed by everyone.

Billing

  • Running the draft bills process in line with Jurisdictional requirements into NavOne across a portfolio of jurisdictions/clients;
  • Managing requests for ad hoc invoices and raise draft invoices in the system;
  • Reversing invoices or raise credit memos;
  • Follow-up with the staff/managers to ensure the invoices are approved as per the internal deadline;
  • Answering queries on billings raised by the staff;
  • Ensuring the process is understood and followed by everyone;
  • Manage requests for ad hoc invoices and raise draft invoices in the system;
  • Reverse invoices or raise credit memos;
  • Follow-up with the staff/managers to ensure the invoices are approved as per the internal deadline;
  • Answer queries on billings raised by the staff;
  • Ensure the process is understood and followed by everyone.

Database Maintenance

  • Ensuring our database is up-to-date (resources, charge out rates, etc.);
  • Maintaining accurate job fees set up in the system for each client.

Other Responsibilities

  • Assist with ad hoc finance tasks or projects as and when requested;
  • Provide cover for other members of the finance team when absent.
Your Key Roles and Responsibilities

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

  • We are AMBITIOUS - We think and act globally, seizing every opportunity to support our clients and staff - wherever in the world they may be.
  • We are AGILE - Our independence from any financial institution gives us the flexibility and freedom to keep things simple, efficient and effective.
  • We are COLLABORATIVE - We take the time to understand our clients' needs so that we can deliver personalised solutions every time.
Qualifications Required
  • A degree in Accounting, Finance or equivalent professional qualifications

Knowledge, Skills and Experience

  • At least 1 year of experience or traineeship in a finance role, ideally in Billing
  • Past experience of an ERP system would be an advantage
  • Proficiency in English, both verbal and written. French is a plus
  • Fair knowledge in terms of computer software skills, including Excel, Word & PowerPoint

Competencies

  • Ability to meet deadlines and productivity requirements
  •  Ability to seek support proactively before timeline elapses and pay attention to details
  • Fair understanding of basic accounting principles
  • Curious, eager to learn and to continuously improve our processes
  • Good interpersonal and communication skills, act as a team-player with other finance team members and as a business partner with other departments within the group