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Assistant Administrator – Corporate Services

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Assistant Administrator – Corporate Services

We are an independent fund, corporate and private client service provider, recognised for our commercial expertise and dynamic culture that supports investment success for our clients. 

Purpose of the job:
The successful candidate will assist the Administrator and/or Senior Administrator by adhering to the policies and procedures of Ocorian.

Main Responsibilities:

  • Conduct the following within prescribed deadlines:
  • Conduct the day to day Management and Administration of a portfolio of clients.
  • Prepare payments using online banking systems, drafting letters and any other administrative tasks that may be required to expediate client administration.
  • Assist the administration team to ensure that database and statutory records are maintained and updated as required.
  • Assist with collating, printing, and flagging documents for signatures.
  • Assist with team filing, scanning, archiving and closing business forms when required.
  • Assist the team and liaise with banking institution and any other relevant authorities where required for day to day administration.
  • Ensure completeness of due diligence documents for a portfolio of clients according to Ocorian Policies and Procedures.
  • Lodge statutory filings.
  • Open clients’ bank accounts.
  • Compile board packs for Board Meetings.
  • Carry out any additional support activities as reasonably required across the team or by the Management team or Directors from time to time.
  • Execute the Company Secretarial and Administration processes whilst ensuring an optimal level of efficiency at all times.

 To qualify for the role:

  • Educated to A level or degree standard.
  • Enrol or in the process of enrolling on ICSA Level 1 or ACCA Level 1 or any professional qualification related to the Global or financial sector.
  • Ability to learn CBRIS and IT systems related to the job.
  • Grasp the use of technology necessary for conducting board meetings.
  • Learn all the internal booking facilities when organising meetings.
  • Microsoft Office Proficiency (Intermediate level).
  • Having less than 2 years of working experience.


  • Communication.
  • Performance & execution.
  • Interpersonal Relationship.
  • Coping with pressure and setbacks.
  • Learning & researching.